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Schedule and manage recurring bookings

Learn what recurring bookings are and how to schedule and manage them in your calendar.

Jubrine Fortuno avatar
Written by Jubrine Fortuno
Updated over a week ago

🌎 Overview

A recurring booking is one that occurs more than once at regular intervals.
Any recurring bookings can be easily identified by as circular arrow icon will be in the top left-hand corner. This symbol will be visible both externally and internally to indicate that the booking slot is recurring.
On the booking tools, customer will see this:

In Appointedd, the business will see this:

Please note: Only standard service bookings can be made into a recurring booking.

βš™οΈ How to create a recurring booking

  • Click Add booking or click the available time on your calendar

  • Select the Standard Service you wish to make recurring

  • Select a date and time

  • Click Make recurring

  • Make this booking recur by selecting how often the booking occurs;

  • Set an end to the recurring booking by selecting the number of occurrences or the end date

  • Click Next

  • Add a customer to the booking (or leave the booking empty if you would like a customer to book the recurring slot online) and add any notes or answer any questions

  • Click Create booking.

❌ Cancelling a recurring booking

When cancelling a recurring booking you will be offered an option whether or not you wish to delete that single booking or all the bookings that were scheduled in to be recurring.

πŸ–‹οΈ Rescheduling recurring bookings

You can easily reschedule any recurring booking from your Appointedd calendar. You can choose to either drag and drop the booking in your calendar to another time, date or resource, or:

  • Click on the booking in your Calendar tab

  • Click edit booking

  • Select the date and time that you wish to reschedule the booking to

  • Select from the options to either change all (permanently change the booking so that it always happens at this new time) or edit change only this (reschedule this one booking, leaving the remaining booking set to recur at the original time).

The recurring booking(s) will save and update in your Appointedd calendar straight away.

⭐️ Top tip

When making recurring bookings, bear in mind the customer will receive an email confirmation listing all the dates of future bookings, so it's a good idea to arrange them in smaller series, even if you know it will be continuing for the foreseeable future. This will stop your customer being overwhelmed with too many future bookings dates.

It will also make invoicing more organized and manageable, as each individual occurrence of a booking generates its own invoice.

Please note that if you have the setting to send an .ics file when a booking is created on, that only the first booking in the recurring set will show in the customer's external calendar.

If you have any feedback we would love to hear it πŸ‘‚

Keywords: reoccuring, recurring, reocur. repeating, repeat
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