Appointedd allows you to schedule and take bookings for an event on the date(s) and time(s) which that event is running. This guide takes you through the best practice on setting up events.
Create a service with multiple occupancy
To allow multiple people to join a booking, you must create a service with multiple occupancy:
Hover over the Setup tab and click Manage services
Click add service
Complete the standard details e.g. name and price
Select the Event type under the Service type drop-down
Set the maximum occupancy (this can be anything up to 500)
Ensure that online group bookings is set to ON - this will be ON per default
Set the online booking limit. This is the maximum number of spaces which a customer should be able to book in one transaction
Set the bookable times
Usually, for an event, we want to add it to our calendar for one date/time (or potentially more). There's a couple of ways to do this:
Setting the service as unavailable at any time and then over-riding this to add it to the calendar for our chosen time
Click on Edit service or Create new service
Under Availability, select Custom schedule
The custom schedule box will appear with Unavailable selected every day - simply Save and Save service
Setting specific date and time when the event(s) take(s) place
Ignore the days of the week and click SPECIFIC DATES
Select the Specific date and time at which the service is available
Click the orange arrow to bring the date and time across
Repeat to add all the available dates and times
Click Save and close and then Save service
Read more about service custom schedules here.
Schedule the event
Now that we have set that the event is not available at any regular times, we can add the event to the calendar for our chosen date:
Head to your Calendar tab, find the date and time and click add booking
Select the service
If you used option 1 above, in the time selector step, flip the slider next to limit availability according to service schedule
Select the appropriate date and time
Click create booking
You do not need to add customers at this point so simply select yes.
This single booking will now appear as available to book in your internal calendar are on your booking tools.
If you're running these events via Zoom Webinars, we recommend following this guide.
To manage this event and the customers on the booking, check out this guide.