Appointedd allows you to schedule and take bookings for an event on the date(s) and time(s) which that event is running. This guide takes you through the best practice on setting up events.

Create a service with multiple occupancy

To allow multiple people to join a booking, you must create a service with multiple occupancy:

  • Hover over the Setup tab and click Manage services

  • Click add service

  • Complete the standard details e.g. name and price

  • Select the Event type under the Service type drop-down

  • Set the maximum occupancy (this can be anything up to 500)

  • Ensure that online group bookings is set to ON - this will be ON per default

  • Set the online booking limit. This is the maximum number of spaces which a customer should be able to book in one transaction

Set the bookable times

Usually, for an event, we want to add it to our calendar for one date/time (or potentially more). There's a couple of ways to do this:

  1. Setting the service as unavailable at any time and then over-riding this to add it to the calendar for our chosen time

    1. Click on Edit service or Create new service

    2. Under Availability, select Custom schedule

    3. The custom schedule box will appear with Unavailable selected every day - simply Save and Save service

  2. Setting specific date and time when the event(s) take(s) place

    1. Ignore the days of the week and click SPECIFIC DATES

    2. Select the Specific date and time at which the service is available

    3. Click the orange arrow to bring the date and time across

    4. Repeat to add all the available dates and times

    5. Click Save and close and then Save service

Read more about service custom schedules here.

Schedule the event

Now that we have set that the event is not available at any regular times, we can add the event to the calendar for our chosen date:

  • Head to your Calendar tab, find the date and time and click add booking

  • Select the service

  • If you used option 1 above, in the time selector step, flip the slider next to limit availability according to service schedule

  • Select the appropriate date and time

  • Click next

  • Click create booking

You do not need to add customers at this point so simply select yes.

This single booking will now appear as available to book in your internal calendar are on your booking tools.

If you're running these events via Zoom Webinars, we recommend following this guide.

To manage this event and the customers on the booking, check out this guide.

If you have any feedback we would love to hear it 👂

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