With Appointedd, confirmations can be sent to your customers, your business and your resources when bookings are made and edited. These messages are automated, customizable and can be sent by email and SMS. This video details what can be sent to whom:
Automated confirmations to customers
- Hover over the communications tab and click email confirmations or SMS confirmations to edit the settings
- Flip the slider next to the setting to ON
How to edit the content of automated confirmations to customers
You can customize the content of your automated confirmations by clicking edit text next to the setting.
Some of the content is static (i.e. cannot be changed). Static content is included in a grey box and is indicated by a lock icon. The static content will pull through the relevant details for the booking for which the confirmation is being sent, including the customer name, the service, date, time, price and timezone.
Top tip: Price is only shown in emails if a value is assigned to the booking. If you list the price as free or POA (price on application), price won’t be shown.
The customizable content is in the white box. You can choose the format of email text, include more information about your business and even include hyperlinks! You can customize the emails even further by applying your design and branding using HTML. You'll find a guide on this here.
Please note that a link being clickable in an SMS depends on the phone of the recipient. Most smart phones will show a hyperlink in an SMS as clickable.
How to review messages sent to customers
You can see all of the messages which you have sent to each of your customers in their customer record. Check out this support guide to find out more.
How to re-send confirmation emails
If you would like to re-send the initial confirmation email sent to the customer, please check out this guide.
How to set the 'send from' names
You can set the name and email address which are displayed to the client as the 'sender'. We recommend you use a real email account and an email provider such as Google or Outlook. Check out this guide to set this up.
Automated confirmations to resources
You can choose to notify your resources by email when a booking is made with them:
- Go to your business
- Click resources
- Click view info next to the resource
- Click edit resource
- Add the email address
- Flip the slider to send booking confirmation emails to on (orange).
Automated confirmations to your business
Your business is notified by email when a customer makes or cancels a booking. You can set the email address(es) which these emails should be sent to in your business profile under the your business tab.
You are not notified of bookings made or cancelled by users of your account logged in at app.appointedd.com.
You can also choose to be notified when a customer makes or cancels a booking by SMS. Go to communications and SMS confirmations. From here, you can switch on notifications to your business. These SMS will be sent to the mobile number stored in your business profile under the your business tab.
You can buy SMS credits from your billing page. These SMS credits don't expire so are carried over month-on-month. Emails are free to send.
If a customer replies to an SMS communication message, there will be no response. All SMS messages are sent to a no-reply number and your customers will not be notified. If this is important, you can add a message at the bottom of you SMS communications that says "please do not reply".